Setting The Agenda For Web Conferencing

Web conferencing can be an incredible tool to have in a business arsenal. Hosting a web conference however, is a bit different than heading up a face-to-face meeting. With this in mind, it’s important for meeting leaders to have a handle on this technology before they dive in.

Don’t worry! Running a web conference isn’t terribly difficult. It just requires a little thought when it’s time to set an agenda. Unless a meeting is intended to be almost free-form by design, a little planning should go into the prospect.

When setting the agenda for web conferencing remember:

Face-to-face interactions won’t be a part of the prospect – In regular meetings, it is sometimes easier to keep up with participants and the action because of visual contact. Since it will be impossible to “see” attendees and make sure they are engaged, it’s important to keep agendas streamlined and relevant.

Visuals are encouraged – While meeting leaders won’t be able to look attendees in the eyes, they can still have a visual impact. PowerPoint presentations and other visuals are generally supported by the better web conferencing services. Use these to take full advantage of the web conference platform. Do keep in mind, however, that participants will watch presentations on “little screens.” To this end, make sure presentations “pop” visually on a regular desktop screen. Keep them relevant, easy to read and informative.

Keep communication open – Remember, web conferencing is meant for two-way communication. While meeting leaders might not want communication open during presentations, opening the floor for discussion is possible and encouraged in this format. Doing so can help keep people engaged and ensure that important meeting points were properly conveyed.

Web conferencing provides an excellent alternative for regular meetings. Learning a bit about the format and keeping its distinctions in mind can help make sessions shine.

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